How to download invoices from Aliyun International Station? Real-time invoice, monthly invoice and tax number settings (2026)
One-sentence conclusion
Aliyun international station invoice is divided into payment methods
Real-time invoice
and
Monthly Invoice
: Non-credit control users (credit cards, digital wallets, etc.) mostly issue invoices in real time. Credit control users generate invoices for the previous month on the 3rd of each month. Download entries are on the Download Invoice tab of the Expense and Cost console. The international station issues commercial invoices for international accounts (mostly in currencies such as US dollars),
No.
Value-added tax special invoice for the Chinese site. The following rules are compiled from the international station document "Obtaining Invoices" of Aliyun Help Center (updated on October 21, 2026):https://www.alibabacloud.com/help/zh/user-center/get-invoice-international-station
Real-time invoice vs. Monthly invoice
Type
Applicable audience
Generation rules
Downloadable time
Real-time invoice
Non-credit-control users such as credit card and digital wallet users
Prepayment: generated after each successful payment; Post-payment: stepwise settlement. When the current month reaches the current gear threshold, settlement and invoicing will be made. If the amount is not reached, settlement and invoicing will be made at the end of the month on the 1st of the following month.
Order payment or bill settlement and issue can be viewed and downloaded
Monthly Invoice
Credit Control User
Generate invoices for the previous month on the 3rd of each month
Generated on the 3rd of each month and automatically pushed to the registered mailbox; can be viewed and downloaded on the download invoice page after the 5th of each month
Source: https://www.alibabacloud.com/help/zh/user-center/get-invoice-international-station
Before reimbursement or reconciliation, confirm whether you are a non-credit control account or a credit control account, and then judge whether you can get the ticket today according to the above table 」. Post-payment non-credit control users should also pay attention to step settlement: when the gear is not reached, the ticket may not be issued immediately in the current month, and the settlement will have to wait until the end of the 1st of the following month.
How to Download Invoices (Expense and Cost Console)
The download page displays a list of single invoices by default. You can download single invoices, export details, or package them by month.
Log on to the Charges and Costs console, select
Invoice
.
Click
Download Invoice
Tab.
In the single invoice list, press
Payment term
or
Invoice number
Find the target invoice.
Click in the operation column.
Download Invoice
;Click when you need the detailed table.
Export details
.
When a full month invoice is required, click
Export by month
The system will package the invoices for the current month for download.
Please reconfirm the download time.
Real-time invoice
: After payment or bill settlement is issued, it can be downloaded in the list of single invoices.
Monthly Invoice
: Generate and push the registered mailbox on the 3rd of each month; It can also be downloaded manually in the console after the 5th of each month.
Customers in Indonesia
: Pro forma invoices can be downloaded after the 5th of each month; official tax invoices may be delayed by 15-20 days. When there is only a pro forma invoice, click "Download Invoice" to download the pro forma invoice. After both are returned
, the operation column will provide download pro forma invoice, download tax bureau invoice and export details respectively.
Add two common situations (the same document explains):
When a refund occurs in the current month, the system will generate a refund order and amount.
Negative invoice
Please check and confirm during the reconciliation.
Need
Reissue invoice
please submit a ticket for support.
Monthly invoice mail push to other mailboxes
Default push to registered mailboxes. If you want the monthly invoice to be sent to the email address of the finance or reconciliation colleague, you can adjust it in the message center:
Log in to the Message Center, then navigate to the left.
Basic Receiving Management
.
The upper right corner opens
Message recipient management
(The list displays registered mailboxes by default.).
Click
New message recipient
, fill in the name, email, etc., check the required message type; The system will send a verification email, which can be used after verification.
You can also return to basic reception management and switch to
Service message
, find the invoice type notification in the message type, click on the right
Modify
, Add a new recipient.
How to fill in the tax number (it is recommended to check before reimbursement)
Tax numbers in most countries/regions can be divided into four categories:
English name
Chinese name
Meaning
Business Registration Number (BRN)
Business Registration Number
Identification number assigned by the business registry at the time of establishment of the enterprise
Identification Number
ID card number
Personal identification number
Tax Identification Number (TIN)
Tax Identification Number/Income Tax Number
The identification number assigned after completing income tax registration with the tax authority.
SST / GST / VAT Registration Number
Turnover tax number/VAT number
Identification number assigned after completion of turnover tax registration with the tax bureau
If the country/region has consumption tax, value-added tax and other requirements, please check the cost and cost console, invoice, etc.
Tax ID Management
Fill in the company tax number and upload the matching tax certificate. The page will automatically display the corresponding fields (such as Singapore GST, EU VAT, Malaysia SST, India GST, etc.) by registered country/region, and display the bound country/region and company name.
Important reminder (official original key points):
Tax treatment relies strictly on the information filled in;
Tax ID error
Alibaba Cloud reserves the right to recover additional taxes, fines, interest and other expenses that may be incurred by Alibaba Cloud.
Tax ID not filled in
May be treated as a B2C transaction, resulting in tax charges such as VAT.
Country/Region and Company Name
Determined by the entity bound to the billing account registration,
Cannot
Modify directly on the tax number management page.
Brief description of operation sequence: select the account number to maintain the tax number → fill in the valid tax identification number → upload the tax certificate → submit.
Why is the tax a little bit worse than the hand calculation?
Tax can be viewed in My Orders or Monthly Billing Overview. Alibaba Cloud will
Each transaction
Tax inquiry for orders/bills,
Four
Round to two decimal places.
, and then add up the taxes to get the total tax. Therefore, using the pre-tax amount on the invoice directly multiplied by the tax rate may be slightly different from the system tax.
Official example: The tax rate at the place of registration is 9%, and there are two payable amounts of 9 yuan each for the month:
Amount due
Tax rate
Payable × Tax Rate
Tax after rounding
9
0.09
0.81
0.81
9
0.09
0.81
0.81
Forward Invoice Presentation Taxes = 0.81+0.81 =
1.62
. When reconciling, it is recommended to use the console/invoice amount as the standard, and do not force it to be completely consistent with "Total Before Tax × Tax Rate.
International site invoice vs. Chinese site special invoice (briefly)
The invoice service of the international station is for international account billing and payment, and is used for cross-border reimbursement and company reconciliation. The Chinese station has another set of invoice acquisition instructions (including VAT-related processes), and the rules are different from those of the international station,
Do not apply the China station special ticket process to the international station download steps.
. China station invoice document entry: https://www.alibabacloud.com/help/zh/user-center/get-invoice. If you are still wondering whether to use the account number of the international station or the domestic station, you can first look at the site difference description: ariyun international station vs domestic station: https://www.lingducloud.com/news/18-vs 。
Frequently Asked Questions (FAQ)
Q1: Why can’t I see my invoice after making the payment?
First look at the type of account. Real-time invoices will not appear until the payment is successful or the post-payment bill is settled. If the ladder settlement threshold is not reached, it may have to wait until the end of the first day of the following month. Monthly invoices are generated on the 3rd of each month and can not be downloaded from the console until the 5th of each month.
Q2: What if there is no monthly invoice in the mailbox?
It will be pushed to the registered mailbox on the 3rd of each month. You can also log in to the Fees and Costs console to download manually after the 5th of each month. When a recipient needs to be changed, add a recipient or modify invoice service messages in the Message Center as described above.
Q3: How should the invoice be handled after a refund?
The system will generate a negative invoice based on the refund order and amount. Please check it with the positive invoice during reconciliation.
Q4: Can I change the invoice header/tax number directly if it is incorrectly filled in?
The tax number can be corrected on the tax number management page and the certificate can be uploaded again, but the country/region and company name are bound by the registered entity, and the tax number page cannot be changed. When you need to reissue an invoice, please submit a support ticket.
Q5: Why is the tax amount different from what I get by multiplying by the tax rate?
Because the system presses "each tax search → rounding to two digits → adding again", it is not a one-time multiplication tax rate for the pre-tax total. In the official example, when the tax rate is 9% for two 9 yuan, the total tax is 1.62.
Q6: Can an invoice from the international site be used for reimbursement as a special VAT invoice on the Chinese site?
Can't mix. The international site issues commercial invoices for international accounts; the Chinese site has separate special VAT invoices.
Process and rules, respectively, according to the corresponding site document processing.
Related services
If you need assistance in opening or recharging the account of Aliyun International Station, you can view: cloud account opening and agent recharging service: https://www.lingducloud.com/page2
Common opening, payment and use problems: Zero Cloud FAQ:https://www.lingducloud.com/faq
It is not clear about the difference between international and domestic stations (including payment method constraints): Aliyun international station vs domestic station: https://www.lingducloud.com/news/18-vs
Account Opening and Recharging Process: Alibaba Cloud International Station Account Opening and Recharging Guide: https://www.lingducloud.com/news/3-alibaba-cloud
International payment method description: Alibaba Cloud international payment guide: VISA / Mastercard / PayPal:https://www.lingducloud.com/news/70-visa-mastercard-paypal
If the invoice rules are updated, please refer to the latest document of Aliyun Help Center: https://www.alibabacloud.com/help/zh/user-center/get-invoice-international-station
